Sales Order

Core Rules

Sales Order Book is a presentation in a detailed level of all sales orders placed in SAP/PF1 system, being possible to determine:

• Sales Order on going and open
• Sales Orders Shipped Not Billed
• Sales Orders invoiced

The sales order book is defined at most detailed level. That means at the schedule line level. The concept of line is very important to understand how the order book works. Each sales document can generate an item, the combination of document number / item number is a line.

To generate the sales order book the documents lines below are used:

• Order line
  • Schedule line
    • Delivery line
    • Shipment⁽¹⁾
    • Billing line

Document line generation:

• Each sales order document can generate n order line.
• Each scheduled line can generate n delivery document.
• Each delivery document can generate n delivery line.
• Each delivery line can generate n billing document.
• Each Billing document can generate n billing line.

⁽¹⁾Global Sales doesn't use the shipment line. Information which are necessaries to generate the sales order book are at the shipment to the end customer in the header level. For more detail please refer to Definitions and concepts (Shipment to the end customer).

All rules used in Global Sales were determined by SAP experts.

IMPORTANT:

• The sales order book excludes the order line which has a rejection code.
• The sales order book is defined at the most detailed level (the schedule line).
  
  

Order Line Classification

An order line can be in one of the three class:

1. If the country of legal company is different than the country of plant.
2. If the transportation mode is "SEA" (Export).
3. The others cases

Order Line Status

The status of the order line (from SAP) is not used in Global Sales. It's because in PF1, an order line is with the status "C" (completed). When the deliveries regarding the total confirmed quantity of the order line is planned or issued.

Not Invoiced

Definitions: The notion of Not Invoiced (or not billed) is very important to generate the order book. That will define the sales documents lines which are Open or Shipped not billed.

To know if a document line is invoiced or not (billed or not billed) 2 checks are done:

• The first check is done regarding a delivery line. If a billing document exist with reference the delivery line. The corresponding delivery line is billed (invoiced).
• The second check is done regarding the sales document line. If a billing document exist with reference, the sales order line. The corresponding order line is billed (invoiced).

IMPORTANT: An order line can be partially billed.

Open Order

Definitions: if a rest to be delivered exist for an order line. The order line is open.

Two cases:

• The order line is open and no delivery is planned.
• The order line is open and a delivery is planned.

Without Planned Delivery

This case appear when an order line was created, but no delivery is yet planned.

Example:

The order line 4268469/20 has no delivery created. This order line is at the beginning of the sales process.

With Planned Delivery

This case appear when an order line was created, and delivery is planned.

Example:

The order line 4311472/20 has the delivery lines 87743333/10 and 87743333/900001 created.

The delivery is planned but the material is not yet issued. The order line 4311472/20 is open.

Shipped but Not Billed

Definition: Order line which has a delivery line with an issued quantity but the issued quantity is not yet billed.

Example:

The order line 4357166/10 has the deliveries lines 70367763/10 and 70367763/900001 created.

The material was issued, no billing exist for the delivery. The order line 4357166/10 is shipped not billed.

Billed

Definition: An order line is billed, when a billing line is created with reference document:

• the order line 
• the order line's delivery

Example:

The order line 4204405/10 has a billing document created in reference of the delivery line. The order line is billed.

Not Scheduled

The not scheduled part exists when a quantity is not yet scheduled in the ERP. For this part, it's not possible to determine a to invoiced date or a to be issue date.