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Maintain cycles    

   

The responsibility area is assigned to: Service center RtR  

 

For questions related to cycles maintenance you can contact :

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Responsibility Area & Process

 

Assessment cycles

An assessment cycle is used in SAP to assign all primary cost elements and secondary cost elements from a sending cost center to the receiver cost center.When you want to transfer costs from one cost center to another through an assessment cycle, sap use a secondary cost element and accumulates all the primary cost and secondary cost and send it to the receiving cost center.

Definition

An assessment cycle is used in SAP to assign all primary cost elements and secondary cost elements from a sending cost center to the receiver cost center. When you want to transfer costs from one cost center to another through an assessment cycle, sap use a secondary cost element and accumulates all the primary cost and secondary cost and send it to the receiving cost center.


PF1

WP1

 In PF1, assessment cycles are used to:

  • Allocate common production & utilities cost centers to Workshops cost centers (EE32xxxxxx or EE193xxxxx)

The codification of the secondary cost element to be used is: 91xxxxxxxxxx

In WP1 , assessment cycles are used to:

  • Allocate common production cost centers (PPPP-2xxx) to Workshops cost centers (PPPP-1xxx)

The codification of the secondary cost element to be used is: 99xxxxxxxx


Maintenance of cycles in SAP

SAP transactions


Example


List of cycles

PF1

WP1


 

In WP1 , assessment cycles are used to a llocate common production cost centers ( PPPP-2xxx ) to Workshops cost centers ( PPPP-1xxx )


COPA Assessment cycle 

COPA Assessment cycle assesses costs from a Cost Center to COPA Value Fields. 

In PF2, the P&L is built in COPA, cost centers are assessed to a value field in COPA with a secondary cost element 98xxxxxxxx


 

In WP2, the P&L is built in COPA, cost centers are assessed to a value field in COPA with a secondary cost element 994299xx


Distribution cycle

A distribution cycle is used in SAP to transfer primary costs from a sender cost center to receiving controlling objects. The original cost element remains the same. 

 In PF1, distribution cycles are used for IAS 19

When you create a cycle to distribute corporate IAS19 costs in PF1, you must follow the following steps:

STEP 1

Create a distribution cycle with KSV1 - Create Actual Distribution Cycle

1. Cycle = CCCCDV

2. Start Date = 01.01.20YY to 31.12.20YY

3. Text = Distribution (IAS19)



STEP 2

Only one segment needs to be created

1. Segment name = EE800IAS19

2. Segment description =  IAS 19 BFC Dotation

3. Sender values =

  • Sender rule: Posted amounts
  • Share in %: 100
  • Act. vals

4. Receiver tracing factor

  • Receiver rule: Variable portions
  • Var.portion type: Actual costs
  • Scale Neg. Tracing Factors: No scaling


5. Sender cost center = EE 800IAS19

6. Sender cost elements group = ZSO-P20010

7. Receiver cost centers group = E_CCCC (= all cost centers of the company)

8. Cost Element Group = IASSERV


SAVE

Distribution cycles are used for:

 

When you create a cycle to distribute corporate insurance costs in WP1, you must follow the following rules

STEP 1

Create a distribution cycle with KSV1

1. Cycle = CCCCIN

2. Start Date = 01.01.20YY to 31.12.20YY

3. Text = Corporate Insurance Cycle

4. Uncheck "Iterative"

 

 

STEP 2

Create 8 segments detailed below

 

Detail of each segment

1

Segment name

2

Segment description

3

Var.portion type

4

Cost center

5

Cost element

6

Cost center

7

Stat. key fig.

98300259

D&O/EPL Liability

Actual Statistical Key FiguresCCCC-5998

98300259

CCCC

LIAB

98300252Property

98300252

PROP

98300255Broker Fees/Comm

98300255

BRKR

98300256Transport

98300256

TPT

98300253Environmental

98300253

ENV

98300250Crime

98300250

CRM

98300260Credit

98300260

CRT

98300251Liability (General and Excess)98300251LIAB

 

 

 

 

 

When you create a cycle to distribute corporate IAS19 costs in WP1, you must follow the following steps: 

STEP 1

Create a distribution cycle with KSV1 - Create Actual Distribution Cycle

1. Cycle = CCCC19

2. Start Date = 01.01.20YY to 31.12.20YY

3. Text = IAS 19 Service Cost Allocation



STEP 2

Only one segment needs to be created

1. Segment name = CCCC-5998

2. Segment description =  IAS 19 Service Cost Alloc

3. Sender values =

  • Sender rule: Posted amounts
  • Share in %: 100
  • Act. vals

4. Receiver tracing factor

  • Receiver rule: Variable portions
  • Var.portion type: Actual costs
  • Scale Neg. Tracing Factors: No scaling


5. Sender cost center = CCCC-5998

6. Sender cost elements group = ZSO-P20010

7. Receiver cost centers group = CCCC (= all cost centers of the company)

STEP 3

8. Cost Element = 98320100 (=PS SALARIES)


SAVE

Creation of cycles 

1. Yearly process

Every year all cycles must be created from 01.01.20xx to 31.12.20xx (xx : current year) 

  • Budget - In WP1 the budget cycle must be created by Dec 15th
  • Actual - In PF1 and WP1 actual cycles must be created by the end of January

Usually these cycles can be created by copy of the Y-1 cycle

2. Projects

  • New entities in SAP
  • New requirements 

Cycles are created in the frame of the project

Maintenance of cycles

 

 Case 1 : New cost center 

  • When a new cost center is created, it has to be included in a cycle

Case 2 : Blocking of cost center

  • When a cost center is blocked, it has to be removed from the cycle 

Case 3 : New percentages/fixed amount to be allocated  

  • A controller may request a change in the allocation keys or amounts. 

Case 4 : Change receiver CO object

  • A controller may request a change in the receiver cost object

Case 5 : New Statistical Key Figure to be used 

  • A controller may request a change the statistical key figure to be used in a cycle

 

Operating procedures

  • Page:
    OP.004 — I update a cycle
  • Page:
    OP.009 — I create a cycle (outside the yearly maintenance process)
  • Page:
    OP.013 — I create a budget assessment cycle
  • Page:
    OP.026 — I run budget cost centers cycles
  • Page:
    OP.027 — I create the actual cycle (yearly maintenance process)
  • Page:
    OP.054 — I update a statistical key figures (quantities)
  • Page:
    OP.101 — I create a cycle run group
  • Page:
    OP.110 —

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  • Page:
    OP.111 —

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Local procedures

 

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