Master data management
The responsibility area is assigned to
Data Management & Reporting
Responsibility Area & Process
Assessment cycles
An assessment cycle is used in SAP to assign all primary cost elements and secondary cost elements from a sending cost center to the receiver cost center.When you want to transfer costs from one cost center to another through an assessment cycle, sap use a secondary cost element and accumulates all the primary cost and secondary cost and send it to the receiving cost center.
Definition
An assessment cycle is used in SAP to assign all primary cost elements and secondary cost elements from a sending cost center to the receiver cost center. When you want to transfer costs from one cost center to another through an assessment cycle, sap use a secondary cost element and accumulates all the primary cost and secondary cost and send it to the receiving cost center.
PF1
WP1
In PF1, assessment cycles are used to:
- Allocate common production & utilities cost centers to Workshops cost centers (EE32xxxxxx or EE193xxxxx)
The codification of the secondary cost element to be used is: 91xxxxxxxxxx
In WP1 , assessment cycles are used to:
- Allocate common production cost centers (PPPP-2xxx) to Workshops cost centers (PPPP-1xxx)
The codification of the secondary cost element to be used is: 99xxxxxxxx
Maintenance of cycles in SAP
Example
List of cycles
PF1
WP1
In WP1 , assessment cycles are used to a llocate common production cost centers ( PPPP-2xxx ) to Workshops cost centers ( PPPP-1xxx )
COPA Assessment cycle
COPA Assessment cycle assesses costs from a Cost Center to COPA Value Fields.
Distribution cycle
A distribution cycle is used in SAP to transfer primary costs from a sender cost center to receiving controlling objects. The original cost element remains the same.
In PF1, distribution cycles are used for IAS 19
When you create a cycle to distribute corporate IAS19 costs in PF1, you must follow the following steps:
STEP 1
Create a distribution cycle with KSV1 - Create Actual Distribution Cycle
1. Cycle = CCCCDV
2. Start Date = 01.01.20YY to 31.12.20YY
3. Text = Distribution (IAS19)
STEP 2
Only one segment needs to be created
1. Segment name = EE800IAS19
2. Segment description = IAS 19 BFC Dotation
3. Sender values =
- Sender rule: Posted amounts
- Share in %: 100
- Act. vals
4. Receiver tracing factor
- Receiver rule: Variable portions
- Var.portion type: Actual costs
- Scale Neg. Tracing Factors: No scaling
5. Sender cost center = EE 800IAS19
6. Sender cost elements group = ZSO-P20010
7. Receiver cost centers group = E_CCCC (= all cost centers of the company)
8. Cost Element Group = IASSERV
SAVE 
When you create a cycle to distribute corporate insurance costs in WP1, you must follow the following rules
STEP 1
Create a distribution cycle with KSV1
1. Cycle = CCCCIN
2. Start Date = 01.01.20YY to 31.12.20YY
3. Text = Corporate Insurance Cycle
4. Uncheck "Iterative"
STEP 2
Create 8 segments detailed below
1 Segment name | 2 Segment description | 3 Var.portion type | 4 Cost center | 5 Cost element | 6 Cost center | 7 Stat. key fig. |
|---|---|---|---|---|---|---|
98300259 | D&O/EPL Liability | Actual Statistical Key Figures | CCCC-5998 | 98300259 | CCCC | LIAB |
| 98300252 | Property | 98300252 | PROP | |||
| 98300255 | Broker Fees/Comm | 98300255 | BRKR | |||
| 98300256 | Transport | 98300256 | TPT | |||
| 98300253 | Environmental | 98300253 | ENV | |||
| 98300250 | Crime | 98300250 | CRM | |||
| 98300260 | Credit | 98300260 | CRT | |||
| 98300251 | Liability (General and Excess) | 98300251 | LIAB |
When you create a cycle to distribute corporate IAS19 costs in WP1, you must follow the following steps:
STEP 1
Create a distribution cycle with KSV1 - Create Actual Distribution Cycle
1. Cycle = CCCC19
2. Start Date = 01.01.20YY to 31.12.20YY
3. Text = IAS 19 Service Cost Allocation
STEP 2
Only one segment needs to be created
1. Segment name = CCCC-5998
2. Segment description = IAS 19 Service Cost Alloc
3. Sender values =
- Sender rule: Posted amounts
- Share in %: 100
- Act. vals
4. Receiver tracing factor
- Receiver rule: Variable portions
- Var.portion type: Actual costs
- Scale Neg. Tracing Factors: No scaling
5. Sender cost center = CCCC-5998
6. Sender cost elements group = ZSO-P20010
7. Receiver cost centers group = CCCC (= all cost centers of the company)
STEP 3
8. Cost Element = 98320100 (=PS SALARIES)
SAVE 
Creation of cycles
1. Yearly process
Every year all cycles must be created from 01.01.20xx to 31.12.20xx (xx : current year)
Budget - In WP1 the budget cycle must be created by Dec 15th
Actual - In PF1 and WP1 actual cycles must be created by the end of January
Usually these cycles can be created by copy of the Y-1 cycle
2. Projects
- New entities in SAP
- New requirements
Cycles are created in the frame of the project
Maintenance of cycles
Case 1 : New cost center
- When a new cost center is created, it has to be included in a cycle
Case 2 : Blocking of cost center
- When a cost center is blocked, it has to be removed from the cycle
Case 3 : New percentages/fixed amount to be allocated
- A controller may request a change in the allocation keys or amounts.
Case 4 : Change receiver CO object
- A controller may request a change in the receiver cost object
Case 5 : New Statistical Key Figure to be used
- A controller may request a change the statistical key figure to be used in a cycle
Operating procedures
Local procedures