Issue

Syensqo has a legal obligation to create and exchange e-invoices with many global regulatory authorities. Additionally responses are often required back to confirm they have been correctly submitted. Without this information goods cannot be sold in these jurisdictions and fines can be imposed.

Recommendation

Use the S/4 functionality and integration provided in the ‘Document & Report Compliance’ toolset (DRC). This will provide the most robust, compliant, auditable and scalable solution for Syensqo whilst maximising ease of use.

Background & Context

Currently, e-invoice exchanges with the regulatory authorities are required when selling goods and services to the countries below - an e-invoice is sent to the authority and often a message is sent back to confirm the approval. Approximate invoice quantities shown below:

The number of countries that require this reporting is expected to rise each year - for example, all EU countries by 2028.

Even though there are similarities between the formats required they can differ substantially by each country. For example, Brazil has a different submission required depending upon the type of good or service sold.

Therefore Syensqo needs an efficient, robust and reliable method to send and receive the legally required sales invoice information.

Assumptions

Specific licence costs still need to be established with SAP - need to ensure future invoice volumes included in this estimation.

SAP S4/HANA will be the ERP (Enterprise Resource Planning) application that will enable the management and execution of the sales through to billing processes.

SAP keeps up the maintenance of the DRC to be compliant with the differing requirements of each country.

Constraints

The e-reporting tools chosen to support Finance and Procurement - there is also similar functionality required for tax and inbound invoice government submission / reporting - therefore this KDD should be considered as part of an overall e-documentation approach. (KDDs from Procurement & Finance to come)

Impacts

Business Rules

Options considered

Option A: 

Option B: 

Option C: 

Option D: 

Evaluation

	Option A	Option B	Option C	Option D
Criterion 1	Pro Con	Pro Pro	Pro Con	Pro Con
Criterion 2	Pro Con	Con	Pro Pro	Con Con
Criterion 3	Pro	Con	Con	Pro

See also

Change log

Workflow history