| Status | Approved |
| Owner | |
| Stakeholders |
Issue
Syensqo has multiple EDI setups using various applications. EDI (Electronic Data Interchange) involves the electronic exchange of standardized business documents between organizations (B2B). This KDD aims to analyze the EDI applications used for each process and provide recommendations for the applications.
The systems that are used and the stream that uses them are
| System | use | Replace/Retain/Retire | Stream |
|---|---|---|---|
| Elemica | Used for Accounts Payable Invoices but also used by LES for non Invoicing EDI such as VMI. O2C for receiving customer sales orders, sending out sales order confirmations / responses and customer invoices as well as integration for customer e-invoicing through Tungsten. So removing Elemica would be a multi-screen decision | Retain | S2P |
| Diverza | Mexican Govt Einvoicing setup Outbound and Inbound | Replace | S2P |
| Fedex FI-AP | Courier invoices - EDI through Webmethods Assumption of no process change - Listed in As Is Application Reg as "SAP RCS WP1 - Payable Accounting Vendor Invoice Management" | Replace | S2P |
| Citibank FI-AP; | Bank Statements EDI through Webmethods Listed in As Is Application Reg as "SAP RCS WP1 - Payable Accounting Vendor Invoice Management" | Replace | S2P |
| Engie FI-AP | EDI through Webmethods Listed in As Is Application Reg as "SAP RCS WP1 - Payable Accounting Vendor Invoice Management" | Replace | S2P |
| ProMaster FI-AP | EDI through Webmethods Listed in As Is Application Reg as "SAP RCS WP1 - Payable Accounting Vendor Invoice Management" | Replace | S2P |
| Synchro FI-AP | EDI through Webmethods Listed in As Is Application Reg as "SAP RCS WP1 - Payable Accounting Vendor Invoice Management" | Replace | S2P |
| Xerox FI-AP | Scanning tool to SAP via XML | Replace (depends on Xerox Contract | S2P |
| Cass | NAM Rhodia Legacy Freight Service Provider. There is a Cass Portal that is used by Business and SBS to manage invoices. EDI through Webmethods | Retain | S2P |
| TMS/CHEMLOGIX | CHEMLOGIX (PF1 NAM Freight Payment Provider) - EDI through Webmethods | ? | S2P |
| Internal Invoice Portal | (for users to track Invoice process) | Retain | S2P |
Ariba Network | (aka SAP Business Network) | Retain | S2P |
Recommendation
Review consoildation on standard tools - eg Ariba Network.
Background & Context
EDI stands for Electronic Data Interchange. It is a standardized method for exchanging business documents between organizations electronically. EDI enables companies to send and receive documents such as purchase orders, invoices, and shipping notices in a structured format, which improves efficiency, reduces errors, and speeds up transaction processing. By using EDI, businesses can automate their communications and streamline their operations.
Following are different classifications of EDI's
1. Direct EDI
- Direct exchanges between trading partners without intermediaries.
2. EDI via Value-Added Network (VAN)
- A third-party service for document exchange, providing additional features like encryption and data translation and/or
- Outsourced services where a provider handles all aspects of EDI operations for a business.
3. Web-Based EDI
- Accessing EDI services through a web portal, allowing users to upload and download documents easily and/or
- EDI solutions hosted in the cloud, providing scalability and reduced IT infrastructure needs.
4. API-Based EDI
- Utilizes application programming interfaces for real-time data exchange, suitable for modern applications and e-commerce and/or
- Uses file transfer protocols (FTP/SFTP) for sending and receiving EDI documents securely.
Following are the key EDI systems in Syensqo along with the type of EDI
| EDI | Activity | Type of EDI |
| Bank Portals | For Payments to Vendors / Credit notes to Suppliers | Web based EDI |
| BOURQUE DATA SERVICES (BDS) etc.. | Transportation management for Rail Car carriers | Web / API based EDI |
| Citibank | Card statement for employee cards | Direct EDI |
| COMEX | Customs integration | Web / API based EDI |
| E-Invoicing | For Sending and Receiving Invoices and Logistics transactions to government portals | EDI via Value-Added Network (VAN) |
| Elemica | EDI system for exchanging transactions to Customers and Vendors | EDI via Value-Added Network (VAN) |
| Jet | Customs integration | Web / API based EDI |
| Keelvar | Sourcing events | Web based EDI |
| OpenText | Vendor Invoice scanning and creation | Web / API based EDI |
| ProMaster | Supplier Invoice integration | Web / API based EDI |
| Synchro | Supplier Invoice integration | Web / API based EDI |
| TMS/CHEMLOGIX | Freight Invoice / Payments | Web / API based EDI |
| Tungsten | Sales transactions integration (customer) | Web / API based EDI |
| Xerox | Supplier Invoice integration | EDI via Value-Added Network (VAN) |
| 3PL Systems | Inventory management integration | Direct EDI |
| Ariba Catlaogs | Catalog management | Web / API based EDI |
| Ariba Network | Procurement transactions integration (Supplier) | Web / API based EDI |
| Ariba Sourcing | Sourcing events | Web / API based EDI |
| BlueJay | Transportation management with Carriers | Web / API based EDI |
| CASS | Freight Invoice / Payments | Web / API based EDI |
| Esker | Scan and create Sales Orders from customers | Web / API based EDI |
| Fedex | Cargo Invoices | Direct EDI |
| SalesForce | Sales transactions integration (customer) | Web / API based EDI |
| Seeburger | Customs integration | Web / API based EDI |
| Swift | Payments | Direct EDI |
EDI based on the transactions
| Area | Transaction | EDI's |
| Sales | Quotation | Salesforce |
| Sales Contract | Salesforce | |
| Sales Order | Esker, Elemica | |
| Billing | Elemica, E-Invoicing, Tungsten | |
| Complaints | Salesforce | |
| Procurement | RFx | Ariba Sourcing, Keelvar |
| Catalogs | Ariba Catalogs | |
| Contracts | Ariba Sourcing | |
| Purchase Orders | Ariba Network, Elemica, Emails | |
| Order Confirmation | Ariba Network, Elemica, Emails | |
| ASN | Ariba Network, Elemica | |
| Service Entry Sheet | Ariba Network, Elemica | |
| Invoice | Fedex , OpenText, ProMaster , Synchro, Xerox, Ariba Network, E-Invoicing, Citibank | |
| TM | Freight Orders / Settlements | BlueJay , BOURQUE DATA SERVICES (BDS) etc.. |
| Invoices | CASS, TMS/CHEMLOGIX | |
| Logistics | Inventory Management | 3PL |
| Inbound | Elemica | |
| Outbound | Elemica | |
| Goods Receipt | Elemica | |
| Finance | Payment | Swift, Bank Portals |
| GTS | Customs | Seeburger, COMEX, Jet etc.. |
Assumptions
Constraints
Impacts
From sales process perspective, Syensqo currently send a number of major customers e-invoices via Elemica to Tungsten. (Route = SAP invoice > Webmethods > Elemica > Tungsten > Customer.) Examples here are P&G, Mondelez & Unilever. Elemica hold the contract the for this process and therefore, any changes to the EDI provider needs to take both the contract and EDI connection into consideration.
Business Rules
Options considered
Option A:
Option B:
Option C:
Option D:
Evaluation
Option A | Option B | Option C | Option D | |
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| Criterion 2 |
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| Criterion 3 |  Pro | Con | Con | Pro |
See also
Change log
Workflow history
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