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IT Portfolio Process
Our current Portfolio Process, which is active since October 2024, have two different flows, based on the type of request: - IT Initiative: Following the standard Guardians Validation Process, online review including FIVE PHASES - Envision, Strategize, Plan, Deliver & Roll-Out.
- IT Friendly Request (for Small Software Purchases & Licenses Extensions): Following a faster process lane (10 working days), where the the IT Counterpart (Product Manager) will simply need to complete our IT Friendly Request (a questionnaire). This process can only be used to request a Stand-Alone Application (Small Softwares) or a Licenses Extention of an Existent Solution for NON-IT Managed Solutions.
Discover more about the two different flows in the presentation below. On the following 2 slide you will find more about the (2) GUARDIANS & their activities and (3) how do we try to Keep the House Clean All essential links are conveniently included within the slides for easy access. Click through to discover more! | Embedded Google Drive File |
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1. What is an IT Initiative?IT Initiatives are all the Initiatives, except those which classifies as Small Software Purchases & Licenses Extensions and Change Requests (for these initiatives, there is a specify bucket of money, no process is required). All the rest is classify as IT Initiative and needs to follow the Standard Guardians Validation Process, presented above. These Initiatives often have a significant value & impact on the organization and must be presented to the Guardians at the Guardians Meeting, which takes place every Monday from 2:00 PM to 3:30 PM (Belgium time zone).
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| IT Initiatives & Their Portfolio Process in a Nutshell | Expand |
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| Within Syensqo we are creating a culture to explore & drive innovation! Explore our current Portfolio Management Process for IT Initiatives in the presentation below. All essential links are conveniently included within the slides for easy access. Click through to discover more! | Embedded Google Drive File |
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| IT Portfolio Process - Step by Step| Expand |
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| Here you will find a more detailed, step by step, Portfolio Procces. Our Portfolio Process includes five phases: Envision, Strategize, Plan, Deliver and Roll-Out. - Slide 1: Envision, Strategize, Plan, Deliver
- Slide 2: Roll-Out
All essential links are conveniently included within the slides for easy access. Click through to discover more! | Embedded Google Drive File |
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Need more details? Please checks more Materials created for you on the Portfolio Process: |
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| Explore our One-Pagers Templates All essential links are conveniently included within the slides for easy access. Click through to discover more!In the 'Under Need' slide, you will find various templates, along with the main documents and their links, for the different parties involved in the portfolio. | Embedded Google Drive File |
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| Explore our PortfolioTemplates& Tools All essential links are conveniently included within the slides for easy access. Click through to discover more!Here you can find the detailed steps and One-Pagers to be used in the Portfolio process | Embedded Google Drive File |
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1.2. Guardians Meetings - Find more about all the decisions taken during the past Meetings!
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2. What is an IT Friendly Request? IT Friendly Request is our process for Small Software Purchases & Licenses Extensions, a streamlined questionnaire designed to make your life easier and your workflow smoother. No more jumping through hoops - just a simple, efficient way to get things done. By filling in the IT Friendly Request you will INFORM IT about your request and ensure that YOUR ORGANIZATION IS SAFE and you receive all the SUPPORT needed on your initiative. We promise you FEEDBACK WITHIN 10 WORKING DAYS!
KEEP IN MIND: NO CHANGE REQUESTS NOR EVOLUTIVE MAINTENANCE CAN BE REQUESTED HERE! Also, only the IT Counterpart - such as the IT Product Manager or an approved delegate - can submit an IT Friendly Request.
2.1. When & Who Can Submit An IT Friendly Request?
2.2. Ready to dive in? Explore the IT Friendly Request, the Portfolio Process for Small Software Purchases & Licenses Extensions in the presentation below. All essential links are conveniently included within the slides for easy access. Click through to discover more! | Embedded Google Drive File |
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(Slide 11 - Requester Journey)
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(Click to access the IT Friendly Request Form ) |
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| title | How do we treat the Run/Budget for Shadow IT |
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Who validates your IT Initiative?Meet The Guardians of the House & their roles within the Portfolio Process. | Embedded Google Drive File |
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The Guardians are here to assist you on your journey to getting your initiative approved! They play a crucial role in determining whether your initiatives meet the right requisites to become reality. You can meet them at the Guardians Meeting, which takes place every Monday from 2 pm to 3:30 pm Brussels time. To secure a slot at the Guardians Meeting and present your initiative, all you have to do is contact the Portfolio Team at least one working day in advance and ask for a slot for the next meeting.
Each quarter, your initiatives are reviewed with various GBU SPOCs & BSA to determine their priority. Prioritization is driven by the business, while IT provides insights into constraints and offers guidance on technical solutions.3. Want to Contribute to Our Success? | Content Block |
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- Specialty Polymers: Marc-Antoine Einsetler
- Novecare: John Hellgoth & Vincent Bernard
- Composite: Mike Cuendet
- Technology Solutions: Nicolas Renaud
Would you like to learn more about each Guardian's Process for Initiative Validation? Click on the respective link below: Want to Contribute to Our Success? | Share Your Feedback on the Portfolio Process! |
All essential links are conveniently included within the slides for easy access. | Embedded Google Drive File |
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